Information for ACS PhD candidates
Amsterdam UMC location VUmc

Welcome to Amsterdam Cardiovascular Sciences (ACS)!

We are glad to have you as a PhD-student in our research institute. Doing a PhD is an exciting time! But it will also be a great challenge. This document is designed to help you get started as smoothly as possible. Further information can be found in the PhD-portal on the intranet of VUmc, and in the Doctorate Regulations of VU University.

ROADMAP TO YOUR PhD

Several steps have to be taken to successfully complete your PhD-training in ACS. These steps include registration, submitting a training and supervision plan, following courses and writing your thesis. We have compiled a short roadmap to help you get started. For general information check the PhD-portal on the intranet-page of VUmc.

1. REGISTRATION IN HORA FINITA

As of July 2018, Hora Finita has become the application in which PhD students and their supervisors keep track of the PhD trajectory.

At the start of the trajectory you can send a request to ACS.Horafinita@vumc.nl to register. Please send the following information:
-       full name (as it appears on your passport)
-       gender
-       department
-       start date
-       email address
-       information about your supervisors: email address and university (if they are positioned outside VU/VUmc)

From the Hora Finita system you get an entrance link to your own record, where you may add requested information and documents (Training plan, Projectplan, ID, Master degree etc). When your record is complete, you can send a request for approval from Hora Finita. You will not be able to add or change anything, unless you get a new request to do so from the key user, with a new link to your record.

On the PhD portal, the latest version of the Training and Supervision plan (TSP) can be found, as well as general information for the PhD students.

You should finalize your TSP within the first 3 months of your PhD trajectory. The TSP and your project plan can be uploaded to Hora Finita. A template for the project plan and education requirements can be requested by emailing the ACS directorate advisor. This project plan will be judged by a referent and accordingly their questions will be send back to you and your supervisor. After approval you can start your PhD trajectory.

NB: When you obtained your master diploma at VU University, you should scan the original document and upload it in Hora Finita. The Pedel needs to have the scan of the original diploma.

When you graduated at another University, you need to bring the original diploma at the office of the Pedel in the main VU building. They will make 2 copies and validate them both with stamps and signature. They will keep one copy in their archives and you need to scan the other copy and upload it in Hora Finita. (Their Archives need to correspond with your Hora Finita record). NB In this COVID-19 times, the office of the Pedel is not open. You may scan your original diplome and go later when the office is open again for the copies. We will make a note in Hora Finita that you will do this later.

2. FOLLOWING COURSES

During your PhD trajectory, you should update the courses you have completed, congresses you have visited (and where you presented your work), and other curricular activities as mentioned in your TSP. The following information is needed for approval of the ECTS:

-       Certificate of attendance
-       (if necessary) Certificate of completing the exam

Update your courses regularly, as it is easy to lose track of them in the end of your PhD!

ACS offers a top-level PhD training program with a focus on international collaborations with renowned cardiovascular research institutions abroad. Within the program there is access to multiple courses and opportunities.

On the website of the Dutch Heart Foundation, you can find more information about the PhD training courses that are organized by the Dutch cardiovascular research institutes under auspices and with organizational/financial support of the Dutch Heart Foundation.

3. WRITING AND SUBMITTING YOUR THESIS

At the end of your project, you should have completed your training program and you may submit your thesis into Hora Finita. After approval by your promotors and co-promotors, your promotor can propose the reading committee into Hora Finita. These members will be contacted by the system to approve your thesis.

After approval you may submit a request for the Thesis App of ACS. (see the page on the Thesis App for conditions)

DOCUMENTS

See the PhD Portal for general information like Doctoral Regulations, TSP, requirements etc.

QUESTIONS?

Hora Finita ACS: ACS.Horafinita@vumc.nl 
Bureau decanale zaken: Horafinita@vumc.nl
Other questions: icar@vumc.nl