The Hora Finita PhD tracking system is live on the VU site. If you are wondering whether you should be using the system, please consult the table below.
|1.||I am a PhD candidate (or supervisor) on a doctoral program that has officially been approved by the Dean’s office and registered at the Beadle’s office (via Form I).||All available data from PhD candidates who have been admitted to the doctoral program (via Form I at Dean's office and eventually the Beadle's office), have been transferred to Hora Finita. PhD candidates and supervisors who are formally linked to a doctoral program (via Form I) already have access to Hora Finita. However, to actually work in Hora Finita, it is important that a link is made between Peoplesoft and Hora Finita so that you can log in with your VUmc account. IMPORTANT: In the coming 2 weeks all VUmc accounts will gradually be merged with Hora Finita, so it possible that your account has no access to Hora Finita as yet. If you cannot access Hora Finita, please wait until August 6, 2018. If you can still not access the system, please contact firstname.lastname@example.org.|
|2.||I am PhD candidate (or supervisor) on a doctoral program that has not been registered at the Dean’s/Beadle’s office via Form I.||As from now on, the registration of new PhD trajectories in Hora Finita must be initiated by the research institute where your project is primarily embedded. The support staff at your research institute are key users of the system. This means that the supervisor (or the PhD candidate with supervisor on cc) must report the trajectory to the key users (for AMS: AMS@vu.nl) with the following information: - department and AMS research program where the project is embedded, - names of all supervisors, - whether the PhD student is external, - full name, mail address and gender of the PhD candidates. All internal and external supervisors will be linked to the PhD trajectory by the research institute when the PhD student is registered in Hora Finita. This will give them access to the PhD track in Hora Finita.|
|3.||I am a PhD candidate and about to defend my thesis.||PhD candidates who are about to complete their PhD trajectory do so in the old way. In order to avoid unnecessary duplication of work Hora Finita will not be used for these projects.|
|4.||I am an external PhD candidate with no VUmc log in account or VU-net ID.||PhD candidates without a VUmc log in account, whose trajectory has been registered in Hora Finita (e.g. external PhDs), will be sent an external login name and password within two weeks after the system is up and running. External PhD candidates whose trajectory has not yet been registered in Hora Finita should contact their research institute users (for AMS: AMS@vu.nl) to obtain an external login and to initiate the registration of their PhD trajectory (see situation 2).|